PROJECT MANAGER ASSISTANT

Job Summary: 

A Project Manager Assistant is responsible for providing administrative support for construction projects within the organization. Taking direct lead over various project aspects, Project Manager Assistants work to help implement project goals as directed by the Project Manager. This role requires individuals to oversee project goals, create and deliver reports, analyze data from project execution, and any other duties as determined by the Project Manager.

Whitaker Construction offers an exceptional benefit package including: 

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company – All employees have ownership in the company and its success 
• Competitive wages 
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance 
• 401 K and Match 
• Vacation 
• Paid Holidays 
• Paid Personal Days 
• Quarterly Incentive Program (profit sharing) 
• Referral Bonuses 
• Employee Assistance Program (EAP) 

Roles and Responsibilities: 

Including but not limited to the list below. 

• Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurance bonds, Notices of Commencement, legal documents required for project start/completion, permits, warranties, etc.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklist.
• Maintains logs reflecting the plans, requests for clarification, change requests, and proposal requests.
• Distribute change requests and follows up for pricing changes.
• Instructs project team in organized filing system and assures its proper use.
• Prepares agendas and other preconstruction meeting documents.
• Records and/or transcribes minutes at the preconstruction meeting.
• Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
• Coordinates with Project Managers to increase understanding of projects and to improve the quality of the project paperwork.
• Discusses and coordinates personal and project goals, critical issues, and objectives.
• Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
• Drafts, transmits, and files correspondence.
• Reviews job schedules, and job progress.
• Assists in preparation of contract closeouts, month end analysis, and various reports. Provides all billing documents each month for projects.
• Other duties and responsibilities may be assigned by supervisors.

Skills and Qualifications:

• High School Diploma required.
• Those with an education and/or work-related credential from a secondary or post-secondary educational system will be given preferred interview status (Precision Exams, NOCTE, etc.).
• Prior experience in commercial construction strongly preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills with all levels from client, management, to workers and sub-contractors.
• Ability to understand plans and specifications.
• Ability to generate and deliver reports that provide insight into project details.
• Attention to detail and ability to recognize and correct discrepancies.
• Strong work ethic and willingness to do whatever it takes to get the job done.
• Creativity and ability to think outside the box.
• Ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Ability to work effectively in a team environment, as well as being able to work independently.
• Proficient with Microsoft Word, Excel, Outlook, etc.
• Utilize Viewpoint, Primavera P6 scheduling software, Bid2Win, etc.
• Valid driver’s license and reliable transportation to get to and from work.

Physical Requirements: 

• Able to sit, type, and perform computer work for extended periods of time.
• Frequent use of hands and fingers for computer entry.
• Able to talk, hear, stand, and walk.
• Able to perform occasional bending, lifting, and reaching.